5 Questions to Ask Before Hiring a Mobile Cocktail Bar

Hiring a mobile cocktail bar for your event can elevate the guest experience and add a touch of sophistication and fun. But with so many options available, how do you ensure you’re making the right choice? Asking the right questions can help you narrow down your options and find a service that perfectly fits your needs. Here are five essential questions to ask before hiring a mobile cocktail bar.

What Types of Events Do You Specialise In?

Not all mobile cocktail bar services are the same. Some cater primarily to weddings, while others focus on corporate events, festivals, or private parties. It’s important to choose a provider that has experience with your specific type of event.

For example, a mobile bar specialising in weddings may offer elegant setups and customisable cocktail menus that align with romantic themes. On the other hand, a service tailored to corporate events might prioritise efficiency, branding opportunities, and large-scale service.

You might also want to inquire about their flexibility. Can they adapt their setup and service to meet the unique needs of your event? For instance, if you’re hosting a themed party, can they match the décor and create themed cocktails? Asking this question will help you determine if the provider is the right fit for your vision.

What’s Included in the Service?

Understanding what’s included in the mobile cocktail bar package is crucial for both budgeting and planning. Here are a few key aspects to clarify:

Bar Setup and Equipment: Does the company provide the physical bar, glassware, and tools?
Beverages: Are the alcohol and mixers included in the price, or do you need to provide them?
Staff: How many bartenders are included in the package, and are they trained professionals?
Additional Features: Do they offer extras like personalised cocktail menus, bar décor, or drink packages?

Some services offer all-inclusive packages, while others operate on a “dry hire” basis, meaning you’ll need to supply the alcohol and other ingredients. If the provider offers packages, ask if they have different levels, such as standard, premium, or bespoke options.

Also, inquire about logistics. For example, do they handle setup and cleanup? Will they bring ice, garnishes, and other essentials, or will you need to arrange these separately? Knowing exactly what you’re paying for ensures there are no surprises on the day of the event.

Can You Customise the Menu?

One of the best parts of hiring a mobile cocktail bar is the opportunity to create a tailored menu for your guests. Ask whether the provider allows for customisation and how far they’re willing to go to accommodate your preferences.

Some questions to consider:

Can they create signature cocktails for your event?
Do they accommodate special requests, such as non-alcoholic cocktails or dietary restrictions?
Are they willing to use specific brands of alcohol if you have a preference?

Customisation can enhance the guest experience and make your event stand out. For example, a wedding could feature a “his and hers” cocktail menu, while a corporate event might include branded drinks in company colours.

Additionally, it’s worth asking if they can adjust their offerings based on the season. For instance, a summer event might call for refreshing mojitos and frozen margaritas, while a winter gathering could benefit from warm, spiced cocktails.

Do You Have the Necessary Licenses and Insurance?

Ensuring that the mobile cocktail bar operates legally and safely is paramount. Reputable providers should hold all the necessary licenses and insurance to serve alcohol at your event.

Here are a few things to confirm:

Alcohol License: Do they have a valid license to serve alcohol? This may also depend on the venue, as some locations require the bar service to obtain a special permit.
Insurance: Do they have public liability insurance in case of accidents or damage?
Staff Training: Are their bartenders trained in responsible service of alcohol (RSA), ensuring they can handle guests appropriately?

If your event is outdoors or in a non-traditional venue, you might also want to ask if the provider is familiar with local regulations. Some areas have specific rules about serving alcohol in public spaces or private residences. Confirming these details in advance can save you from potential headaches later.

What Are Your Pricing and Payment Terms?

Understanding the cost and payment structure of a mobile cocktail bar service is crucial to staying within your event budget. Be sure to ask for a detailed breakdown of costs and clarify the payment terms.

Questions to ask include:

Is the pricing based on the number of guests, hours of service, or a flat fee?
Are there any additional charges for travel, setup, or overtime?
What is the deposit amount, and when is the final payment due?
What is their cancellation policy?

Some companies might offer discounts for weekday events or smaller guest counts, so don’t hesitate to ask about potential savings. Additionally, inquire about gratuities—are they included in the price, or should you plan to tip the bartenders separately?

Finally, confirm the method of payment. Do they accept credit cards, bank transfers, or cash? Being clear about the financial aspects ensures there are no unexpected costs or misunderstandings.

Bonus Tips for Hiring a Mobile Cocktail Bar

While these five questions cover the basics, here are a few additional tips to help you choose the perfect mobile bar service:

Read Reviews: Look for online reviews or testimonials to gauge the provider’s reputation.
Request References: If possible, ask for references from past clients or venues they’ve worked with.
Visit a Previous Event: Some providers may allow you to see them in action at another event, giving you a firsthand look at their service quality.
Plan a Tasting: If the provider offers it, schedule a tasting session to sample their cocktails and discuss menu options.

Conclusion

Hiring a mobile cocktail bar is a fantastic way to elevate your event and create memorable experiences for your guests. By asking the right questions and clarifying expectations upfront, you can ensure a smooth and enjoyable partnership with your chosen provider.

From understanding their specialisation to confirming licenses, pricing, and customisation options, each of these questions plays a vital role in helping you make an informed decision. So, the next time you’re planning an event, keep this guide handy to ensure your mobile cocktail bar hire is a resounding success!

For more information on Hiring a Mobile Cocktail Bar contact The Cocktail Lab.